Wedding Planner – 7 Steps to Hire The Perfect One

hire the perfect wedding planner

Finding the perfect  usually takes a little effort, but seeing the of your dreams come together makes all the research worthwhile. 

Following our guide will cut down on any additional stress that comes with looking, and will help you find a wedding planner you will certainly love.


  1. Do Your Homework Properly

    Check out prospective ’ websites or their profile on platforms like UrbanHands for photos of recent weddings they’ve done to help narrow down your list. Notice whether elements (like colors, décor, and lighting) seem to have a cohesive look and if there’s a certain style that the weddings share.

    This is probably what the planner is most experienced with, so decide if you like it. If all the weddings they’ve planned look over the top and glamorous and you’re looking for a small, intimate gathering, it may not be the right wedding planner for you. Also, look for information about the types of they offer, clients they’ve worked with.

  2. Follow Up With Your Favorite Planners

    Call your top three or four picks to confirm the following: types of wedding planning services offered, wedding date availability, and price range and/or budget of the average wedding they plan. If their answers fit your budget and your vision, set up appointments to meet with each of them.

  3. Prepare for Your First Meeting

    Bring photos, Pinterest picks, Instagram images, magazine cut-outs and inspiration boards with you when you meet with potential wedding planners. At your meeting, you obviously want to get a sense of the quality of their weddings by asking them about events they’ve done and seen their portfolios, but you’re also looking at their personalities: Is this someone you can work with intimately for months at a time? Voice your ideas about your style and colors and see how the planner responds—they should meet your thoughts with enthusiasm. Then ask how they’d pull off your vision to get a better idea of how they work. A good planner should be able to listen to your ideas and hone them to make something truly unique and memorable.

  4. Know Their Strengths

    Before hiring, find out a little more about them and their background. Were they the events manager at a major venue, the head of catering at a hotel, or are they a long-time planner with 15 years of experience and vendor contacts? “They might be a wizard at styling tables after years with a rental company, or know everything there is to know about menus because they used to work for a caterer”.

    Once you figure out their strengths and passions, you’ll have a better sense of ways they’ll be able to help with your wedding that might not be evident on paper.Also, think about how these strengths play with your own. If you’re an organizational genius without an artistic bone in your body, a planner with a serious creative streak will be perfect for you, whereas if you’ve got all the design details under control but need help keeping it all straight, a planner with a background in management could be your best bet.

  5. Don’t Ask For Consultation Before Signing A Contract

    While a planner will give you a peek into their services during your initial conversation (like letting you know if they’re familiar with your dream venue or providing insight into budgets they can work with), don’t ask a planner to start giving you recommendations before you’ve officially hired them. That first interview isn’t the time to ask if they can recommend a photographer or share their catering contacts.

  6. Call Their References

    Don’t feel pressured to hire a planner you like on the spot. Take the time to call their references and ask the following of the planner and their team:

    • How closely did they stick to your budget?
    • Can you email me photos of your wedding? (This is a good way to confirm the overall consistency and professionalism of the wedding. Planners’ portfolios are filled with their best work, and, of course, they’ll offer couples they know were happy with their work for references, so search online for other real weddings they’ve done as well.)
    • How well did they interpret your ideas?
    • Was the wedding’s style exactly what you wanted?
    • What did they take care of for you (guest list, vendor meetings, setup and so on)?
    • Did they have good vendor recommendations and coordinate with other pros?
    • Did they respond quickly to your calls or emails, and were they nice to work with?
    • Did the wedding go smoothly, according to your guests?
    • Did anything go wrong, and how did they handle it?
  7. Finalise The Deal

    Take some time to compare and contrast prices, impressions, notes and, if provided, formal proposals (some planners may draft their overall vision for your wedding and their intended services in the form of a proposal, which would then work as the basis for your contract). Once you’ve found your planner, call them immediately to express your desire to move forward and receive a contract. As soon as you’ve signed the contract and paid your deposit, you’ll have your wedding planner secured.

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